The SalesHive Smart Inbox

Turn every reply into a booked meeting.

An AI-triaged inbox that reads each reply, suggests the next move, and drafts the response, across every client and mailbox, with a human reviewing before anything sends.

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Two-phase AI triage · Human review on every send · Aggregated across deals

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Phase triage on every reply
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Rule-based categories
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Manual review categories
0-click
Accept a triage action
From reply to meeting

Read, suggest, draft, book. On every reply.

The Responder Hub turns a raw inbox into a clean, prioritized motion, so responders spend their time on conversations, not sorting.

01

Relevance pass

A fast first pass reads each new reply and decides whether it needs a human at all.

The moment a reply lands, a lightweight relevance pass scores it so the obvious noise (out-of-office bounces, auto-replies, undeliverables) never reaches a person. Real conversations get flagged for the full triage pass while everything else is filed automatically.

Two-phase triage

The AI reads first, so your team reads less.

A fast relevance pass files the noise. A full triage pass reads the conversations that matter and suggests exactly what to do next, as chips your responder accepts or skips.

  • Relevance pass filters auto-replies and bounces before a human sees them
  • Full triage suggests creating the contact when they are new
  • Suggests the status update that matches the reply
  • Proposes a follow-up date so warm leads never go cold
  • Every suggestion is a one-click action, never an automatic write
Create contactNew sender, not in this deal yet
Suggested
Update statusMove to interested
Suggested
Set follow-upNext Tuesday morning
Suggested
AI auto-draft

A reply, written and ready for your review.

The AI drafts each response from the full thread and your deal Playmaker, so the tone and offer match the campaign. A responder reads it, edits if needed, and sends. Nothing leaves on its own.

  • Drafted from the whole conversation, not a generic template
  • Grounded in the deal Playmaker so the messaging stays on-strategy
  • A human reviews and approves every send
  • Written by the same AI that powers our email platform
Draft generatedFrom thread + Playmaker context
Responder editsTweak a line, keep the rest
Approved and sentLogged to the deal timeline
Sent
A clean, fast queue

Built for responders working many inboxes

Categorization keeps the noise out, and a Gmail-style composer keeps the team moving. Choose a tab to go deeper.

Rules clear the noise, people label the rest

Rule-based categorization automatically files out-of-office, unsubscribe, undeliverable, internal, and warming messages, so they never reach the working queue. Responders then apply manual categories to the real conversations.

  • Unsubscribes honored and kept out of the queue
  • Out-of-office and auto-replies filed by rule
  • Manual tags: interested, asked-for-info, objection, maybe-later
Out-of-officeFiled automatically, no human needed
By rule
UnsubscribeHonored and logged, kept out of the queue
By rule
UndeliverableBounces caught before a responder sees them
By rule
Internal & warmingHouse mail and warm-up traffic separated out
By rule
The toolkit

Everything an inbox needs to book meetings

The same Responder Hub our US-based teams use every day to work replies for hundreds of B2B clients.

Two-phase AI triage

A fast relevance pass, then a full triage that suggests contact creation, a status update, and a follow-up date.

AI auto-drafted replies

Replies drafted from the full thread and your Playmaker context, with a human review before anything sends.

Strategist & responder filters

Slice the aggregated inbox by strategist or responder so each person works only their queue.

Auto-refresh

The Responder Hub keeps itself current as replies arrive across every active and onboarding deal.

Rule + manual categories

Out-of-office, unsubscribe, undeliverable, internal, and warming caught by rule. Interested, asked-for-info, objection, and maybe-later set by hand.

Multi-window compose

A Gmail-style composer: minimize and reorder windows, auto-save drafts, and a template picker with signatures.

Status-progression guard

Blocks accidental regressions, so a meeting-set contact can never quietly revert to an earlier status.

One queue, every deal

The Responder Hub aggregates it all

Inboxes across active and onboarding deals roll into a single, auto-refreshing queue, with strategist and responder filters so each person works only their conversations.

Aggregated inboxes

Replies from every active and onboarding deal land in one place, so nothing is missed across clients.

Strategist & responder filters

Filter the queue down to a single strategist or responder, so each person works a focused, relevant view.

Auto-refresh

The hub updates itself as replies arrive, so the team is always looking at the current state.

Questions, answered

What teams ask about the inbox

The short version is on the surface. Open any question to go deeper.

Every new reply runs through a fast relevance pass first, which decides whether a human needs to see it at all and files the obvious noise automatically. Replies that clear that pass then get a full triage read, which suggests creating the contact if they are new, updating the contact status, and setting a follow-up date. Each suggestion is presented as an action your responder can accept or skip, so the AI speeds up the work without writing changes on its own.
No. The AI auto-drafts a reply using the full email thread plus the deal Playmaker context, but a human always reviews the draft before it sends. The drafting saves the blank-page time while keeping a person in control of every message that goes out.
The Responder Hub aggregates inboxes across active and onboarding deals into one queue, with strategist and responder filters so each person works only the conversations that belong to them. It auto-refreshes as new replies land, so the team is always working the current state without re-loading the page.
There are two layers. Rule-based categorization automatically handles out-of-office, unsubscribe, undeliverable, internal, and warming messages so they never clutter the queue. On top of that, responders apply manual categories like interested, asked-for-info, objection, and maybe-later to organize the real conversations and decide what to work next.
It is a Gmail-style multi-window composer. You can open several drafts at once, minimize and reorder the windows, and the inbox auto-saves drafts as you type so nothing is lost. A template picker drops in saved messaging with the correct signature, so responders move quickly across many conversations.
A status-progression guard sits in front of every status change. It blocks accidental regressions, so once a contact reaches a stage like meeting-set it cannot quietly revert to an earlier status such as interested. That keeps the pipeline trustworthy as many people work the same inbox.

See the inbox that turns replies into meetings.

Book a 30-minute strategy call and we will walk you through the Smart Inbox and Responder Hub live, then map out the best setup for your team.

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